Office Administrator

Location: Ripley, OH

Department: Front Office

Type: Full Time

Min. Experience: Entry Level

Blue Sky Therapy 

Office Administrator  

Blue Sky Therapy is looking for a Clinic Administrator for its outpatient facility in Ripley, OH. The Administrator will function as a support staff to treating clinicians to achieve targets to maintain excellence in clinical service, delivery, & documentation.  

 

RESPONSIBILITIES: 

  • Outwardly representing the outpatient brand in words, deeds and appearance to ensure a great client experience 
  • Work with Clinic Manager to organize staff to maximum efficiency on the schedule at all times  
  • Responsible for patient scheduling i.e Schedule evaluations and re-evaluations, discharges, doing intakes, follow up visits and progress notes   
  • Responsible for obtaining insurance authorizations, insurance updates, and Medicare Part B visit tracking/ G codes.  
  • Entering the functional assessments into FOTO 
  • Tracking the therapy visits to allow scheduling as noted above  
  • Reporting cancellations/no shows to billing  
  • Responsible for collecting co-pays and co-insurances at time of visit  
  • Forwarding clinic bills to accounts receivable for payment  
  • Responsible for outpatient chart audits, release of information, and scanning completed outpatient charts once audited. 
  • Responsible for speaking with clinic manager about any orders, repairs, or inspections and coordinating services  
  • Acting as therapy aide when aide is not present 

 

REQUIREMENTS: 

  • Ability to maintain confidentiality 
  • Proficient in MS Office  (Word, Excel, Outlook, PowerPoint).  
  • Ability to identify problems and to propose feasible solutions with a “can-do attitude” 
  • Interpersonal/human relations skills  
  • Ability to enter and maintain accurate data in various company software programs 
  • Proficient telephone skills  
  • Must be able to assist in the evacuation of patients 

 

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